We are Hiring an Executive and Operations Assistant!

Executive and Operations Assistant Job Description

The Executive and Operations Assistant will support the day-to day implementation of CALA procedures, recruitment of and communication with volunteers, completion of accounting processes, and organizational development efforts. The assistant will also provide support to the Executive Director. The assistant will be supervised and report back to CALA’s Director of Programs & Operations.

Position Responsibilities include, but not limited to:

  • Coordination of CALA’s intern/volunteers programming:

  • Recruitment, Interview, Acceptance Procedure, Development

  • Co-Coordinate orientation and volunteer appreciation events

  • Coordination of CALA’s communication efforts:

  • Create and implement monthly strategic social media plans

-        Development tasks:

  • Complete donor cultivation assignments

  • Coordinate fundraising events

  • Plan and implement fundraising campaigns for CALA

  • Support organization growth efforts 

-        Executive Assistant tasks:

  • Coordinate live meetings and conference call scheduling

  • Process reimbursement & check requests

  • Support Executive Director’s communications needs, including oversight of e-mail

  • Complete special projects for the Executive Director

-        General responsibilities:

  • Perform general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing

  • Create and modify various documents using Google Drive

  • Prepare meeting materials

  • Assist with the development of presentations and graphics

  • Record minutes at various meetings and archives them accordingly

  • Perform other related duties as assigned by Director of Programs & Operations and the Director of Strategic Growth



  • Full-time position (38- 45 hrs. per week)

  • Salary Range: $35,000 - $50,000 based on experience

  • Insurance (Medical & Dental)

  • 401 K Plan

  • Generous time-off and flexible scheduling

CALA is an equal opportunity workplace and is committed to working closely and effectively with the communities that we serve. Individuals self-identifying as people of color, LGBTQI, socio-economically diverse, persons with a disability, or as otherwise having backgrounds and experiences underrepresented in the legal profession are highly encouraged to apply.

To apply, send a cover letter, resume, references, recent writing/graphic sample, and salary history to cala@calachicago.org. We will accept applications until the position is filled.